Everything is going smooth with your new tenants, and the world seems
right. In fact you’ve sent out your landlord letters to welcome
the new renters in your house or apartment building. Smiles occur between
all of you, contracts have been completed, and the first months rent and
security deposit has now cleared the bank. This is the way the business
transactions are supposed to work – smooth and simple. In real
life, well that is a different matter because life happens. You’ll
at some point find yourself writing landlord letters that are that are
hard nosed – such as the letter of the right to the security deposit.
So take a deep breath and check out a few of the landlord letters that
you’ll encounter in your career.
What are some of the typical landlord letters that you will encounter?
The letter type is varied, but here are few of the types of letters.
Letter of Specials – This type of letter is usually sent to larger
apartment complex renters, and can include deals such as prize packages
of gifts for renewing before a certain date, or even discounts on parking
fees for the new term.
Letter of Intent to Repair – This letter will give your tenant an
advanced warning of typical repair and maintenance issues that either
need immediate attention, or is part of your upkeep for your property.
Letter of Non – Payment for Rent – The letter is usually written
as a friendly reminder for payment, and graduates to firmer demands for
Letter of Complaint – Usually this letter is more forceful in nature
from the beginning, and it can include everything from suspected sub – letting
issues, to a barking problem with a dog.
Letter of Eviction – Letter is straight to the point and very firm.
Occurs after problems such as non – payment of rents, or other continual
problems of issues such as non – compliance for other infractions
of rules. Immediate actions may be taken such as when drugs are found
by the appropriate enforcement officials.
Letter of Renter Damage – This letter is sent to a renter either
confirming damages and asking for or demanding payment.
Business is business, and as much as you’ll want to be compassionate
you’ll need to realize there will be times when you just can’t
be. It will be hard to write some of the landlord letters because human
compassion drives us to understand issues such as a loss of a job, drug
addiction, and accidents that aren’t meant to cause damage. If you’re
going to run a successful business, you’ll need to have regulations
written clearly for your renters. Whatever situation arises make sure
that you handle it in a professional, courteous, and legal manner, and
this includes writing your landlord letters. Also, remember to be safe
when dealing with others, frazzled emotions and flares of temper can occur
when a tragedy strikes individuals and family members. Take along someone
with you if you feel it’s necessary. Most situations however don’t
require this drastic of an action. There are the good, bad and ugly landlord
letters, but in the end it all depends on how you as landlord handle each
situation. Successful conclusions are just an attitude away.